AARON MCDOUGAL LLC at 2352 W Old Rosebud Ln, South Jordan - 84095-8350, United States (US)
This privacy policy describes how information is collected, used and protected when you engage with AARON MCDOUGAL LLC. The text below was prepared with the support of the developer AaronMcDougal, who built and maintains this website, and it is written to be understood by owners, collectors and visitors alike. Throughout this document the term the Company refers to AARON MCDOUGAL LLC, whose registered office and business premises are at 2352 W Old Rosebud Ln, South Jordan - 84095-8350, United States (US). By using the website, the contact form or the telephone line you agree to the practices described here.
This policy applies to every visitor who reaches the domains owned or operated by the Company, the pages linked to this document, the classic vehicle sourcing briefs, rally logistics plans, garage concierge arrangements, parts provenance research files, and any enquiry submitted through the contact form, by electronic mail or by telephone. Where a separate agreement or an engagement letter covers a specific service, the terms of that agreement operate in addition to, and not instead of, this policy. Nothing in this document is intended to replace a written contract, and where this policy refers to any obligation of the Company the same obligation is measured against applicable law.
The Company provides Computer Systems Design and Related Services together with professional, scientific and technical services including computer integrated systems design. Because much of the advice we give relates to stored records, digital ledgers and online collection management tools, the treatment of information matters as much as the vehicles themselves. This policy is therefore drawn widely enough to cover online enquiries, offline paperwork and the digital registers we keep for owners who retain our services.
If any provision of this policy conflicts with a mandatory rule of the law that applies to you, that rule takes precedence to the extent required, and the remainder of the policy continues to apply. We encourage you to read the whole document rather than a summary, because individual sections only make sense together.
Several names appear throughout this policy and it is helpful to state plainly what each one means before the details begin. The Company means AARON MCDOUGAL LLC, the legal entity that owns this website and operates the heritage motoring register. Its office is at 2352 W Old Rosebud Ln, South Jordan - 84095-8350, United States (US), and its contact address is inbox@aaronmcdougal.autos.
You or the user means the individual reading this policy, whether that person is a named client, a companion travelling with a client, a website visitor, or someone who sends a question through the register desk. Data subject has the same meaning given by applicable privacy legislation and generally describes the person whose personal information is concerned.
Developer means AaronMcDougal, the technical developer who designed, built and maintains this website on behalf of the Company. Where this policy mentions that a practice was established or implemented by the developer, it simply records the technical work behind the site rather than creating any separate legal obligation on a private individual.
The Company collects information in three broad categories so that it can respond to enquiries, provide services and keep its own records secure. The first category is information you give us directly, such as your name, email address, telephone number and the content of a message. The second category is technical information generated as you use the website, such as the pages you view, the approximate region your browser reports and little else unless you choose to share more. The third category is information received from third parties, for example a transport partner who confirms a delivery, or a workshop that provides an update on a vehicle you own.
We deliberately limit the amount of information gathered automatically. Unlike a marketing website that tracks every click for advertising, this site is built on a lean principle: the Company only records what it needs to answer you and to keep the register accurate. We do not install invisible trackers across pages, and we do not sell browsing records to data brokers. Evidence of vehicle provenance, restoration invoices, rally entry forms and insurance schedules are handled under the terms of any engagement letter rather than through this website.
When you use the contact page you are invited to share your name, an email address, a subject line and a message. The Company treats this as correspondence. For example, an owner writing about a classic car may add the chassis number, the year and a short account of the mechanical condition, and that detail gives our desk the context needed to respond usefully.
When you telephone the office at +17249733179 a member of the team may take brief notes so that a question is not forgotten between calls. These notes are limited to the matter you raise and are stored inside the register or a secure mailbox rather than in a general marketing list. If you book a service, we will ask for the information required to perform it, such as the vehicle registration, the storage dates and, where necessary, proof of ownership. Sensitive information is only collected where a specific service genuinely requires it and with your clear consent.
You are never obliged to answer every question. If a field is optional we say so, and if a question makes you uncomfortable you can refuse to answer without losing access to the general information published on the site. Exceptions exist only where the requested detail is legally required, for example to verify that you have authority over a vehicle before we arrange its transport.
Like most modern websites, ours records a small amount of technical data when a page is requested. That data typically includes the browser type, the device type, an anonymised or approximate network address, the referring page and the date and time of the visit. The Company uses this data to diagnose faults, to understand which pages are genuinely useful and to guard against abusive traffic.
We do not build a profile of every visitor that follows you across unrelated websites. Where analytics are used they are configured by the developer to keep events as aggregated as possible, and the raw log files are held for only as long as needed for security and troubleshooting. Because the website itself is largely informational, most visits result in no correspondence being stored at all.
Note that a network address alone rarely identifies a person to us. It may identify the general town or the provider of the connection. If a pattern of visits suggests an attack on the site, we may hold the relevant technical records for a longer period and share them with the hosting provider, but that decision is made for safety and not for commercial reasons.
Part of the work of AARON MCDOUGAL LLC involves receiving information from other people who are not you. A transport company may confirm that a vehicle has been collected, a restorer may report that a nut-and-bolt rebuild is complete, or an event organiser may confirm an entry. Where that information relates to a vehicle you own, the Company folds it into the record you have asked us to keep.
Similarly, if you are referred to us by a broker, an auction house or another collector, we may receive a few contact details along with the referral. We treat those details as confidential correspondence and use them only to follow up on the referral you agreed to. Should you prefer not to be contacted, simply tell us and the matter ends there.
We verify, where reasonable, that any third party sharing information has the appropriate authority to do so. When a workshop speaks to us about your car we will in most cases confirm your relationship first, because the theft of a classic car is a real concern and the Company is not prepared to reveal its location or your itinerary to an unidentified caller.
The Company uses information for purposes that any reasonable user would expect. Correspondence is used to answer your question. Vehicle details are used to source parts, plan logistics or prepare a provenance dossier. Register data is used to schedule maintenance and remind owners of due dates. Payment and invoicing details are used to charge for services and keep proper books. Each of these uses is tied to a service you have requested or to the running of a lawful business.
We do not use your information to send unsolicited marketing unless you have separately asked to receive a season calendar or a newsletter. Even then, every such message includes a simple way to leave the list. The Company does not disguise advertising as editorial, and it does not trade on your confidence by recommending products simply because a provider pays the highest fee.
Where the Company aggregates statistics for its own planning, the figures are drawn in a way that does not single out any one owner. We may say that the register counted forty vehicles this season; we will not say that a particular vehicle in a particular colour belongs to a named individual unless you have asked us to publish that fact, for example on an event entry list.
The Company processes personal information only where applicable law allows. The most common bases are a contract, your consent, a legitimate interest, and a legal obligation. When you ask the Company to source a vehicle, a contract exists between us and the details needed to fulfil it may be processed. When you send an enquiry through the contact form, your request is treated as the taking of steps before a contract so that you can be answered.
Consent is relied on mainly for optional communications such as the season calendar. Consent can be withdrawn at any time by writing to inbox@aaronmcdougal.autos, and withdrawal does not undo work already lawfully carried out. A legitimate interest is relied on where processing is proportionate and fair, such as guarding the site against fraud or maintaining a register of a service history that you asked us to keep.
A legal obligation applies where the Company must retain records for tax or regulatory reasons. When a basis changes, the Company reviews whether the further use is compatible with the original purpose. If it is not compatible, consent is sought before the information is put to the new use.
The Company does not sell personal information. It does not rent name lists and it does not barter contact details for advertising credit. Information is disclosed only where it is necessary to deliver a requested service, to obey the law, or to protect the security of the site and the safety of the individuals who use it.
A disclosure that delivers a service might look like this: you book a rally caravan, so the Company shares your vehicle registration and itinerary with the ferry company or the hotel that must receive the car. We share only the minimum needed and we expect those partners to respect the confidentiality of the data in line with their own obligations.
Where the law demands disclosure, for example a court order or a genuine request from a regulator, the Company will comply to the extent required. Before responding to an informal request we will, wherever permissible, object to overbroad demands and disclose only what is truly lawful. The Company also reserves the right to disclose information to protect against fraud, physical safety or the infringement of intellectual property, but it will do so carefully and not because a stranger simply asked.
To run a reliable business the Company relies on a small number of providers: the hosting service that keeps this website online, the email service that carries correspondence, the software that manages the digital ledger, and, from time to time, transport firms, restorers and event organisers that deliver a specific part of a service.
Each provider receives only the information necessary for its particular role. A hosting provider sees technical traffic; an email host sees the contents of messages it carries; a workshop sees the details of a car it is asked to repair. Where a provider may lawfully access personal data, the Company expects that provider to apply appropriate security, and where a written agreement is proportionate the Company will set out expectations for confidentiality and breach reporting.
The Company does not change provider obligations lightly. If a partner ceases to act, the relevant history is brought back under the direct control of the Company or migrated to a successor under the same conditions of confidentiality. This keeps a single accountable point of contact for you rather than a maze of subcontractors.
The Company keeps information only as long as the purpose for which it was gathered continues to exist, or as long as the law requires. A short general enquiry may be kept for a few months so that a follow up question can be understood in context. A vehicle register that an owner asks us to maintain is kept for the life of the retainer and then reviewed when the retainer ends.
Accounting and tax records are retained for the period required by the relevant authorities, which is commonly several years, because the Company must be able to reconstruct its dealings if asked. Legal hold instructions can suspend deletion, and in that period the Company keeps the data frozen rather than deleting it piecemeal.
When a retention period ends the Company deletes or anonymises the information in a way that prevents accidental reconstruction. Deletion is carried out methodically so that an old backup does not silently revive a record you believed was gone. You may ask about the retention of particular information at any time, and the Company will explain the reasons for the schedule applied to it.
This website is designed to work with cookies disabled wherever that is practical. A cookie is a small file placed on a device to remember a preference. Because the primary aims of the site are to inform, to open correspondence and to present the register, the Company has little need for long-lived tracking cookies.
Where cookies or similar storage are used, they tend to be of the type that keep a session working or hold a momentary state-setting such as the way a menu was last left. These are strictly necessary to the function of the page and do not require consent in most regimes. Analytic storage, where enabled by the developer, is kept to a minimum and is explained honestly in the browser console and in this section rather than hidden.
You can clear storage through your browser settings at any time, and doing so will not break the core navigation of this site. If a future feature such as a login area genuinely needs a cookie, that fact will be stated plainly when the feature is introduced and this policy will be updated before the feature goes live.
The Company takes reasonable and appropriate measures to protect the information it holds. Access to the register and to correspondence is limited to the small team that needs it to do the work, and each member is expected to treat what they see as confidential. Communication through the website is protected in transit by standard secure connections.
Digital backups are encrypted where the platform permits, and paper copies are kept in a controlled office rather than left on desks or in unlocked vehicles. The developer applies routine updates to the technology that powers the site so that known weaknesses are patched in good time. No system is completely risk free, and the Company therefore pairs technical controls with honest human practices: we verify callers, we check addresses before sending documents, and we question requests that feel unexpected.
If you believe your information has been exposed or misused, contact the Company promptly at inbox@aaronmcdougal.autos. The Company will assess the matter, take steps to limit any harm, and will inform you and, where required, the relevant authority without undue delay following its assessment.
Depending on where you live you may enjoy a range of rights over your personal information. The most common are the right to know what is held, the right to request a corrected copy, the right to ask for deletion, the right to restrict or object to certain processing, and the right to data portability where that is technically feasible. Rights are not absolute, and the Company must balance them against its own lawful obligations.
To exercise a right, direct a clear request to inbox@aaronmcdougal.autos. It helps to state what you would like, such as deletion of correspondence or a copy of the register entries that name you, and to give enough detail for the request to be matched to the correct record. The Company will confirm receipt and respond within the time allowed by the applicable law, commonly thirty days, unless a genuinely complex request requires a short extension.
You also have the right in many regions to lodge a complaint with a supervisory authority if you feel the Company has not handled your request fairly. Before doing so, please give the register desk a chance to put things right; most misunderstandings are resolved with a single clear conversation.
The services described on this website are directed at adults who own or enjoy heritage vehicles. The Company does not knowingly collect information from children, and the marketing of these services is not aimed at young people. Where a website feature incidentally allows a child to reach a general page, no account is created and no profile of the child is formed.
If a parent or guardian believes that information about a child has been provided to the Company by accident, the parent can write to inbox@aaronmcdougal.autos and the data will be removed from the active records as quickly as practical. The parent does not need a lawyer to make such a request.
The Company will never treat a child as a marketing prospect, and it will never require a child to hand over information to use a feature that is meant for grown ups. This short section exists because protecting the youngest visitors is simply the right thing to do.
AARON MCDOUGAL LLC operates from the United States, and vehicles, owners and events can reach across borders. Information collected in one country may be stored or processed in another, for example where an email provider hosts a mailbox abroad or a rally plan touches a foreign partner.
Where a transfer happens, the Company relies on safeguards recognised under applicable law, such as standard contractual clauses, adequacy decisions or the lawful and proportionate performance of the service you requested. The practical effect for most enquires is minimal: your note still reaches the same desk and the same small team.
You can ask which protections apply to a particular transfer by writing to the Company. The answer may name the relevant clause or framework, and the Company will explain it in everyday language rather than legal shorthand so that the basis of the transfer is clear.
This website carries links to useful external pages, such as road authority notices, event organisers and specialist reference libraries that sit outside the control of AARON MCDOUGAL LLC. When you follow one of those links you leave this policy behind, and the privacy practice of the external site then governs what happens to your information.
The Company selects external links with care but cannot vouch for the content or the data handling of every page it points toward. Before sharing personal details on another site, read that site privacy notice, because it may differ sharply from the careful approach described on this page.
A link on this website is not an endorsement of the linked business as a whole. Where the Company works with a named partner, the standing of that partner is set out in the relevant engagement rather than implied by a single link.
The Company may revise this policy from time to time to reflect new services, new technology or changes in the law. When a material change is made, this page is updated and the date at the foot of the document is revised so that readers can see at a glance how current the statement is.
Material changes are those that alter the purposes of collection, the categories of data involved, or the rights available to you. Minor editorial corrections do not always warrant a new date, but the Company will not silently stretch a provision into something a reasonable reader would not have expected.
For significant changes affecting an ongoing retainer, the Company will draw the change to your attention directly rather than relying on you to revisit this page by chance. Where consent is required by law, it will be sought in the way that law prescribes.
Questions about this policy, about the information the Company holds, or about your rights can be sent through the contact page or directly to the register desk. Correspondence and phone calls are welcome at the office during the business hours listed on the contact page.
The Company
AARON MCDOUGAL LLC, 2352 W Old Rosebud Ln, South Jordan - 84095-8350, United States (US)
Electronic mail
Telephone
Thank you for taking the time to read this policy. The care you show your vehicles is matched by the care the Company applies to your personal information, and its desk is always willing to talk through any part of this document.
Policy effective September 2026. Prepared for the desk of AARON MCDOUGAL LLC.